| Data Protection Register - Entry Details |
Registration Number: Z6641083
Date Registered: 15 April 2002 Registration Expires: 14 April 2010
Data Controller: UNIVERSITY OF CAMBRIDGE
THE OLD SCHOOLS
TRINITY LANE
CAMBRIDGE
CB2 1TN
This data controller states that it is a public authority under the
Freedom of Information Act 2000 or a Scottish public authority under the
Freedom of Information (Scotland) Act 2002
This register entry describes, in very general terms, the personal data being processed by:
UNIVERSITY OF CAMBRIDGEThis register entry contains personal data held for 10 purpose(s)
Staff, Agent and Contractor Administration
Data Controllers further description of Purpose:
THE ADMINISTRATION OF PROSPECTIVE, CURRENT AND PAST EMPLOYEES AS WELL AS
SELF-EMPLOYED, CONTRACT PERSONNEL, TEMPORARY STAFF OR VOLUNTARY WORKERS;
ADMINISTRATION OF NON-UNIVERSITY STAFF CONTRACTED TO PROVIDE SERVICES ON
BEHALF OF THE UNIVERSITY;
PLANNING AND MANAGEMENT OF DATA CONTROLLERS WORKLOAD OR BUSINESS ACTIVITY;
OCCUPATIONAL HEALTH SERVICE; HEALTH AND SAFTEY OFFICE
ADMINISTRATION OF AGENTS OR OTHER INTERMEDIARIES;
PENSIONS ADMINISTRATION;
DISCIPLINARY MATTERS, INDUSTRIAL TRIBUNALS ETC;
STAFF TRAINING; ACCIDENT REPORTS;
VETTING CHECKS.
Data subjects are:
Staff including volunteers, agents, temporary and casual workers
Customers and clients
Suppliers
Complainants, correspondents and enquirers
Relatives, guardians and associates of the data subject
Advisers, consultants and other professional experts
Students and pupils
Previous and prospective employers of the staff and referees
Agents and contractors
Data classes are:
Personal Details
Family, Lifestyle and Social Circumstances
Education and Training Details
Employment Details
Financial Details
Goods or Services Provided
Racial or Ethnic Origin
Trade Union Membership
Physical or Mental Health or Condition
Offences (Including Alleged Offences)
CUSTOMER, CLIENT DETAILS (INCLUDING GOODS, SERVICES RECEIVED);
SUPPLIER DETAILS (INCLUDING GOODS, SERVICES PROVIDED).
DISABILITY
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
RECIPIENTS OF UNIVERSITY SERVICES; FUNDING COUNCILS;
HIGHER EDUCATION STATISTICS AGENCY;
HIGHER EDUCATION FUNDING COUNCIL;
STUDENTS UNION;
D LEGAL REPRESENTATIVES.
D SURVEY AND RESEARCH ORGANISATIONS (INCLUDING SURVEYS ON BEHALF OF THE HIGHER
D EDUCATION FUNDING COUNCIL)
Data subjects themselves
Relatives, guardians or other persons associated with the data subject
Current, past or prospective employers of the data subject
Healthcare, social and welfare advisers or practitioners
Education, training establishments and examining bodies
Employees and agents of the data controller
Suppliers, providers of goods or services
Financial organisations and advisers
Police forces
Local Government
Central Government
Courts / Tribunals
Careers service
Trade unions and staff associations
Transfers:
Worldwide
Advertising, Marketing, Public Relations, General Advice Services
Data Controllers further description of Purpose:
THE IDENTIFICATION OF RECIPIENTS FOR UNIVERSITY SERVICES AND ADMINISTRATION
OF PROMOTIONAL CAMPAIGNS;
THE ADVERTISING AND PROMOTION OF THE UNIVERSITY AND ITS SERVICES INCLUDING
BY DIRECT MARKETING MEANS;
THE ADVERTISEMENT AND PROVISION OF GENERAL ADVICE TO MEMBERS OF THE PUBLIC
ABOUT UNIVERSITY SERVICES;
THE ADVERTISEMENT AND PROMOTION OF THE UNIVERSITY THROUGH THIRD PARTY,
PRODUCTS AND SERVICES E.G. FINANCIAL SPONSORSHIP;
FUNDRAISING FOR THE UNIVERSITY AND OTHER ORGANISATIONS (EXCLUDING FUNDRAISING
THROUGH ALUMNI);
HEALTH AND SAFETY ADVICE.
Data subjects are:
Customers and clients
Suppliers
Complainants, correspondents and enquirers
Relatives, guardians and associates of the data subject
Advisers, consultants and other professional experts
Students and pupils
PERSONS WHO MAY BE SUBJECT OF ENQUIRY, PRESS RELEASE OR OTHER
PROMOTIONAL EXERCISE;
DONORS, LENDERS AND FRIENDS OF THE UNIVERSITY.
STAFF, VOLUNTEERS, AGENTS, TEMPORARY AND CASUAL WORKERS
ALUMNI OF THE UNIVERSITY
MEMBERS OF THE UNIVERSITY
ASSOCIATES, FRIENDS OF THE UNIVERSITY
CUSTOMERS, CLIENTS OF THE UNIVERSITY
Data classes are:
Personal Details
Education and Training Details
Employment Details
Financial Details
Racial or Ethnic Origin
Physical or Mental Health or Condition
CUSTOMER, CLIENT DETAILS (INCLUDING GOODS, SERVICES RECEIVED);
SUPPLIER DETAILS (INCLUDING GOODS, SERVICES PROVIDED).
FAMILY, LIFESTYLE AND SOCIAL CIRCUMSTANCES (POLITICAL AFFILIATION, SEXUAL LIFE,
TU MEMBERSHIP)
STUDENT RECORD
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
RECIPIENTS OF UNIVERSITY SERVICES;
STUDENTS UNION.
D UNIVERSITY AFFILIATED/ ASSOCIATED GROUPS
D UNIVERSITY SPORTS CLUBS AND UNIVERSITY SOCIETIES
D COLLEGES
Data subjects themselves
Relatives, guardians or other persons associated with the data subject
Current, past or prospective employers of the data subject
Education, training establishments and examining bodies
Employees and agents of the data controller
Suppliers, providers of goods or services
Persons making an enquiry or complaint
Financial organisations and advisers
Trade, employer associations and professional bodies
The media
Data processors
Trade unions and staff associations
Transfers:
Worldwide
Accounts & Records
Purpose Description:
Keeping accounts related to any business or other activity carried on by the data controller, or deciding whether to accept any person as a customer or supplier, or keeping records of purchases, sales or other transactions for the purpose of ensuring that the requisite payments and deliveries are made or services provided by him or to him in respect of those transactions, or for the purpose of making financial or management forecasts to assist him in the conduct of any such business or activity
Data Controllers further description of Purpose:
THE ADMINISTRATION OF SUPPLIER RECORDS RELATING TO GOODS, ORDERS, SERVICES AND
ACCOUNTS PROVIDED TO OR BY THE UNIVERSITY.
Data subjects are:
Customers and clients
Suppliers
Advisers, consultants and other professional experts
Students and pupils
STAFF, VOLUNTEERS, AGENTS, TEMPORARY AND CASUAL WORKERS
Data classes are:
Personal Details
Employment Details
Financial Details
Goods or Services Provided
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
Data subjects themselves
Education, training establishments and examining bodies
Business associates and other professional advisers
Employees and agents of the data controller
Suppliers, providers of goods or services
Persons making an enquiry or complaint
Financial organisations and advisers
Auditors
Courts / Tribunals
Transfers:
Worldwide
Education
Purpose Description:
The provision of education or training as a primary function or as a business activity.
Data Controllers further description of Purpose:
ADMINISTRATION OF EDUCATION AND TRAINING (E.G. REGISTRATION AND MONITORING,
CALCULATION AND PUBLICATION OF EXAM RESULTS, PROVISION OF REFERENCES);
PROVISION OF EDUCATION AND TRAINING (E.G. PLANNING AND CONTROL OF CURRICULA AND
EXAMS, COMMISSIONING, VALIDATING AND PRODUCING EDUCATIONAL MATERIALS, SANDWICH
PLACEMENTS)
ADMINISTRATION OF APPLICATIONS (E.G. RECEIPT AND PROCESSING OF UCAS FORMS,
SUPPLEMENTARY APPLICATION QUESTIONNAIRE, COMPILATION OF STATISTICS, ASSESSMENTS
INCLUDING PRELIMINARY AND CONFIRMED OFFERS, LIASON WITH U C A S);
PREPARATION OF DFES RETURNS;
SURVEYS E.G. NATIONAL STUDENTS SURVEY, EXIT SURVEYS;
ADMINISTRATION OF STUDENT AWARDS AND FEES;
PRODUCTION OF PUBLISHED DATA REQUIRED BY NATIONAL AGENCIES.
Data subjects are:
Suppliers
Complainants, correspondents and enquirers
Relatives, guardians and associates of the data subject
Advisers, consultants and other professional experts
Students and pupils
AUTHORS, PUBLISHERS, EDITORS, ARTISTS AND OTHER CREATORS;
THIRD PARTIES PARTICIPATING IN COURSE WORK E.G. VOLUNTEERS, PATIENTS,
SURVEY RESPONDENTS.
STAFF, VOLUNTEERS, AGENTS, TEMPORARY AND CASUAL WORKERS
Data classes are:
Personal Details
Family, Lifestyle and Social Circumstances
Education and Training Details
Employment Details
Financial Details
Racial or Ethnic Origin
Religious or Other Beliefs Of A Similar Nature
Physical or Mental Health or Condition
Offences (Including Alleged Offences)
STUDENT RECORDS;
SUPPLIER DETAILS (INCLUDING GOODS, SERVICES PROVIDED).
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
UCAS;
FUNDING COUNCILS (AND AGENCIES ACTING ON THEIR BEHALF);
HIGHER EDUCATION STATISTICS AGENCY;
HIGHER EDUCATION FUNDING COUNCIL;
D STUDENTS UNION.
D SURVEY AND RESEARCH ORGANISATIONS (INCLUDING SURVEYS ON BEHALF OF THE HIGHER
D EDUCATION FUNDING COUNCIL E.G. NATIONAL STUDENTS SURVEY)
D RELEVANT GOVERNMENT DEPARTMENTS.
D THE GOVERNMENT AND HOLDERS OF RECORDS OF EXAMINATIONS - TO CHECK ACCURACY
D OF PERSONAL INFORMATION PROVIDED BY STUDENTS AGAINST EXTERNAL DATA SOURCES
D FOR THE PURPOSES OF VERIFYING PRIOR QUALIFICATIONS.
Data subjects themselves
Relatives, guardians or other persons associated with the data subject
Current, past or prospective employers of the data subject
Healthcare, social and welfare advisers or practitioners
Education, training establishments and examining bodies
Employees and agents of the data controller
Suppliers, providers of goods or services
Financial organisations and advisers
Trade, employer associations and professional bodies
Police forces
Local Government
Voluntary and charitable organisations
The media
Courts / Tribunals
Transfers:
Worldwide
Student and Staff Support Services
Data Controllers further description of Purpose:
ADMINISTRATION AND MANAGEMENT OF UNIVERSITY AND PRIVATELY OWNED PROPERTY
(INCLUDING ACCOMMODATION SERVICES);
ADMINISTRATION OF GRANTS, BURARIES AND LOANS (E.G. STUDENT LOANS,
LOANS FROM THE STUDENT LOAN COMPANY, ACCESS AWARDS, UNIVERSITY BURSARIES);
ADMINISTRATION AND PROVISION OF HEALTH CARE AND COUNSELLING SERVICES;
ADMINISTRATION AND PROVISION OF LIBRARY SERVICES (INCLUDING MEMBERSHIP
RECORDS, LOAN/HIRE RECORDS, INFORMATION AND DATABANK ADMINISTRATION);
TICKET ISSUE/RESERVATION SERVICES;
ADMINISTRATION AND PROVISION OF A STUDENT CARD;
ADMINISTRATION AND PROVISION OF WELFARE AND PASTORAL SERVICES;
CAREERS GUIDANCE;
PROVISION OF CHILDCARE FACILITIES;
ADMINISTRATION AND PROVISION OF COMPUTING AND TELECOMMUNICATIONS FACILITIES;
ADMINISTRATION OF SPORTS FACILITIES.
ADMINISTRATION OF ONLINE DIRECTORY FOR STAFF OF THE UNIVERSITY AND AFFILIATED
ORGANIZATIONS.
Data subjects are:
Suppliers
Complainants, correspondents and enquirers
Relatives, guardians and associates of the data subject
Advisers, consultants and other professional experts
Students and pupils
Business or other contacts
Landlords
Tenants
HEALTH PROFESSIONALS
WELFARE AND PASTORAL PROFESSIONALS AND ADVISORS
OTHER PROFESSIONAL EXPERTS
SUBJECTS OF RESEARCH
FINANCIAL SPONSORS
AUTHORS, PUBLISHERS, EDITORS, ARTISTS AND OTHER CREATORS
STAFF, VOLUNTEERS, AGENTS, TEMPORARY AND CASUAL WORKERS
Data classes are:
Personal Details
Family, Lifestyle and Social Circumstances
Education and Training Details
Employment Details
Financial Details
Goods or Services Provided
Racial or Ethnic Origin
Religious or Other Beliefs Of A Similar Nature
Trade Union Membership
Physical or Mental Health or Condition
Sexual Life
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
STUDENT LOANS COMPANY LTD;
PRISON SERVICE;
PROBATION SERVICE;
STUDENT UNION;
PUBLIC UTILITIES.
D FINANCIAL SPONSORS
Data subjects themselves
Current, past or prospective employers of the data subject
Education, training establishments and examining bodies
Business associates and other professional advisers
Employees and agents of the data controller
Suppliers, providers of goods or services
Financial organisations and advisers
Local Government
Ombudsmen and regulatory authorities
The media
Courts / Tribunals
Careers service
Trade unions and staff associations
Department of social security
Landlords
Transfers:
Worldwide
Research
Purpose Description:
Research in any field, including market, health, lifestyle, scientific or technical research.
Data Controllers further description of Purpose:
ACADEMIC RESEARCH OR STATISTICAL ANALYSIS IN ALL FIELDS, INCLUDING SCIENTIFIC,
TECHNICAL, HEALTH, SOCIAL, ECONOMIC OR MARKET RESEARCH;
IDENTIFICATION OF SUBJECTS FOR SURVEY OR ANALYSIS;
COLLECTION OR EXTRACTION OF DATA;
ANALYSIS, INTERPRETATION AND EVALUATION OF DATA;
OUTPUT/PRESENTATION OF RESULTS OR FINDINGS;
ADMINISTRATION OF RESEARCH FUNDING.
Data subjects are:
Customers and clients
Suppliers
Complainants, correspondents and enquirers
Relatives, guardians and associates of the data subject
Advisers, consultants and other professional experts
Patients
Students and pupils
Offenders and suspected offenders
SUBJECTS OF RESEARCH;
FINANCIAL SPONSORS.
STAFF, VOLUNTEERS, AGENTS, TEMPORARY AND CASUAL WORKERS
Data classes are:
Personal Details
Family, Lifestyle and Social Circumstances
Education and Training Details
Employment Details
Financial Details
Goods or Services Provided
Racial or Ethnic Origin
Political Opinions
Religious or Other Beliefs Of A Similar Nature
Trade Union Membership
Physical or Mental Health or Condition
Sexual Life
Offences (Including Alleged Offences)
Criminal Proceedings, Outcomes And Sentences.
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
PROVIDERS OF PUBLICLY AVAILABLE INFORMATION;
FINANCIAL SPONSORS.
Data subjects themselves
Relatives, guardians or other persons associated with the data subject
Healthcare, social and welfare advisers or practitioners
Education, training establishments and examining bodies
Employees and agents of the data controller
Suppliers, providers of goods or services
Persons making an enquiry or complaint
Financial organisations and advisers
Survey and research organisations
Customers and clients of the data controller for goods and services
Transfers:
Worldwide
Other Commercial Services
Data Controllers further description of Purpose:
THE PROVISION OF CONSULTANCY AND ADVISORY SERVICES;
PROVISION OF CONFERENCE FACILITIES (E.G. LECTURE HALLS, ACCOMMODATION,
CATERING ETC.);
OTHER CHARGEABLE SERVICES (EXCLUDING TUITION FEES).
Data subjects are:
Customers and clients
Suppliers
Complainants, correspondents and enquirers
Relatives, guardians and associates of the data subject
Advisers, consultants and other professional experts
Students and pupils
STAFF, VOLUNTEERS, AGENTS, TEMPORARY AND CASUAL WORKERS
Data classes are:
Personal Details
Family, Lifestyle and Social Circumstances
Employment Details
Financial Details
Goods or Services Provided
Physical or Mental Health or Condition
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
Data subjects themselves
Education, training establishments and examining bodies
Suppliers, providers of goods or services
Persons making an enquiry or complaint
Financial organisations and advisers
The media
Courts / Tribunals
Customers and clients of the data controller for goods and services
Transfers:
Worldwide
Method 2
Data Controllers further description of Purpose:
PUBLICATION OF THE UNIVERSITY MAGAZINE
Data subjects are:
Complainants, correspondents and enquirers
Students and pupils
STAFF, VOLUNTEERS, AGENTS, TEMPORARY AND CASUAL WORKERS
ALUMNI
Data classes are:
Personal Details
PHOTOGRAPHIC IMAGES;
TEXT OF MAGAZINE ARTICLES.
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
STUDENTS AND PUPILS
Data subjects themselves
Education, training establishments and examining bodies
The media
Transfers:
Worldwide
Crime Prevention and Prosecution of Offenders
Purpose Description:
Crime prevention and detection and the apprehension and prosecution of offenders.
Data Controllers further description of Purpose:
INCLUDES USE OF CCTV (THE USE OF CLOSED-CIRCUIT TELEVISION FOR THE
MONITORING AND COLLECTION OF SOUND AND/OR VISUAL IMAGES FOR THE PURPOSE OF
MAINTAINING THE SECURITY OF PREMISES, FOR PREVENTING CRIME AND FOR
INVESTIGATING CRIME)
FOR CHECKING PAST CRIMINAL RECORDS FOR STUDENTS AND STAFF FOR ADMISSION AND
EMPLOYMENT PURPOSES INCLUDING SECURITY AND VULNERABLE CHILDREN/ADULTS
COMPLIANCE WITH HM GOVERNMENT TERRORISM INITIATIVES
COMPLIANCE WITH UK BORDER AGENCY REPORTING REQUIREMENTS FOR OVERSEAS
STUDENTS
Data subjects are:
Customers and clients
Students and pupils
Offenders and suspected offenders
MEMBERS OF THE PUBLIC.
THOSE INSIDE, ENTERING OR IN THE IMMEDIATE VICINITY OF THE AREA UNDER
SURVEILLANCE;
STAFF, VOLUNTEERS, AGENTS, TEMPORARY AND CASUAL WORKERS
Data classes are:
Personal Details
Goods or Services Provided
Offences (Including Alleged Offences)
Criminal Proceedings, Outcomes And Sentences.
SOUND AND/OR VISUAL IMAGES;
PERSONAL APPEARANCE AND BEHAVIOUR;
DETAILS OF PROSPECTIVE RESEARCH (INTERNATIONAL STUDENTS OFFERED ADMISSION TO
CERTAIN SUBJECTS).
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
SECURITY ORGANISATIONS
D THE COURTS
D CRIMINAL RECORDS BUREAU
D LOCAL AND NATIONAL GOVERNMENT
D INDEPENDENT SAFEGUARDING AUTHORITY
Data subjects themselves
Education, training establishments and examining bodies
Business associates and other professional advisers
Employees and agents of the data controller
Suppliers, providers of goods or services
Persons making an enquiry or complaint
Police forces
Transfers:
None outside the European Economic Area
Method 2
Data Controllers further description of Purpose:
ALUMNI RELATIONS:
THE PROMOTION OF THE RELATIONSHIP BETWEEN THE UNIVERSITY AND IT'S ALUMNI;
UNIVERSITY-RELATED FUNDRAISING INITIATIVES INVOLVING ALUMNI;
ADVERTISING AND PROMOTION OF ALUMNI EVENTS AND REUNIONS;
DISTRIBUTION OF UNIVERSITY MAILINGS (E.G. ALUMNI MAGAZINES, NEWSLETTERS,
ANNUAL REPORTS) AND MESSAGE FORWARDING (WITHOUT DISCLOSURE OF DATA);
THE PROMOTION OF BENEFITS AND SERVICES AVAILABLE TO ALUMNI FROM THIRD PARTIES;
ELICITING NON-FINANCIAL SUPPORT (E.G. CAREERS ADVICE TO STUDENTS, HELP WITH
STUDENT RECRUITMENT).
Data subjects are:
Suppliers
Relatives, guardians and associates of the data subject
Students and pupils
Donors and lenders
ASSOCIATES, FRIENDS OF THE UNIVERSITY;
CUSTOMERS, CLIENTS OF THE UNIVERSITY.
STAFF VOLUNTEERS, AGENTS, TEMPORARY AND CASUAL WORKERS
ALUMNI OF THE UNIVERSITY
MEMBERS OF THE UNIVERSITY
Data classes are:
Personal Details
Education and Training Details
Employment Details
Financial Details
Goods or Services Provided
Racial or Ethnic Origin
STUDENT RECORD
FAMILY, LIFESTYLE AND SOCIAL CIRCUMSTANCES (INCLUDING POLITICAL AFFILIATION,
SEXUAL LIFE, TRADE UNION MEMBERSHIP)
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
UNIVERSITY AFFILIATED/ASSOCIATED GROUPS;
RECIPIENTS OF UNIVERSITY SERVICES;
STUDENTS UNION
D UNIVERSITY SPORTS CLUBS AND UNIVERSITY SOCIETIES
D COLLEGES
Data subjects themselves
Relatives, guardians or other persons associated with the data subject
Education, training establishments and examining bodies
Employees and agents of the data controller
Suppliers, providers of goods or services
Financial organisations and advisers
Transfers:
Worldwide
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